Elwood Town Council Meeting

                                                            January 12, 2010

                                                                   7:00 p.m.  

Randy Hansen              Mayor                          Steve Woerner             Councilmember

Scott Goodliffe           Councilmember       Colleen Monk             Councilmember

Garth Day                    Councilmember

Staff present at this meeting:

Gina Banks                   Clerk

Amy Hugie                   Attorney                                  

Others present at this meeting:

Lynn Hardy                  John Bjerregaard          Rosalie Jensen              Ralph Able

Keenan Nelson            SheriLin Jennings         James Jennings             Greg Iverson

John Burrup                  Jackie Burrup              Mary Hansen                Keith Fridal

Wilma Fridal                 Rick Bohne                 Lindsi Florences           Val Thompson

Bart Hess                     Elma Petersen               Willis Petersen           Carl Roberts

Royce Carter                Rue Rasmussen            Marilyn Rasmussen     Jace Mecham    

Nicole Smeitzer            Braydan  Nelson           Judd Hamson               Scott Hansen

Lesa Hess                    Ron Vroman                 Chris Vroman               Craig Napoli

Earl Peterson                Lori Woerner               Lauren Day

ADMINISTRATION

Mayor Hansen gave the opening prayer.

Gina Banks Elwood Town’s Recorder/clerk swore in Councilmember Steve Woerner.

Minutes for the Dec 8, 2009 Town Council Meeting were presented for approval.

Councilmember Monk made a motion to approve the minutes for Dec 8, 2009. Councilmember Woerner seconded the motion. Councilmember Goodliffe and Councilmember Day were in favor of the motion.

Item #1- Audit, David Rogers presented the audit for June 2009. The Audit went well, Elwood Town went over budget in two areas, and the State of Utah will send Elwood Town a letter over the issues. David explained to the Town Council the reason why Impact fees and other areas are down from 2008 is because of the economy. The Water account is in good shape.

Councilmember Day made a motion to accept the June 2009 Audit. Councilmember Woerner seconded the motion. Councilmember Goodliffe and Councilmember Monk were in favor of the motion.

Item # 2-Mayor ProTem-

Councilmember Day made a motion to appoint Councilmember Steve Woerner Mayor Pro-Tem. Councilmember Monk seconded the notion. Councilmember Goodliffe and Councilmember Woerner were in favor of the motion.

Item #3- Town Council Meetings, Mayor Hansen read the Town Council and Planning Commission’s meeting schedule for 2010. The Town Council meets the 2^nd Tues and the Planning meets the 4^th Tues. Councilmember Day suggest having a Town Council Work meeting a month to discuss issues.  Councilmember Monk and Councilmember Goodliffe thinks it a great idea, they feel they need the work session. The Council suggests having the work session on the 4^th Tues and have the Planning Commission meet on the 3^rd Tues. The Town Council asked Lindsi Florence, Jace Mecham, Paul Pali, and Keenan Nelson if that would be ok to hold there meetings on the 3^rd.

Councilmember Monk made a motion to hold a Town Council Work Session on the 4^th Tues of each month. Councilmember Day seconded the motion. Councilmember Woerner and Councilmember Goodliffe were in favor of the motion.

Item #4-Trailer for the tractor, Councilmember Woerner suggested the Town buy a trailer to haul the tractor. The Town uses the tractor a lot and it’s to the point that we need a trailer. Councilmember Woerner will price trailers.

Councilmember Day made a motion to have Councilmember Woerner look for a trailer. Councilmember Goodliffe 2^nd the motion. Councilmember Woerner and Councilmember Monk were in favor of the motion.

Item #5-Cook Shack, Councilmember Monk would like to see a cleaning deposit for the cook shack. The Council thinks it would be good to have 2 checks issued to the Town, one for the rental and one for the cleaning deposit if the cook shack is cleaned they get the check back. Councilmember Day thinks the fees should be 150.00 for the cook shack, 50.00 dollars to rent it and 100.00 cleaning deposit. The Council agreed.

Item #7-Sewer Ordinance, Table the sewer ordinance for next meeting.

Councilmember Day made a motion to table the sewer ordinance for the next meeting. Councilmember Monk seconded the motion. Councilmember Woerner and Councilmember Goodliffe were in favor of the motion.

FLOOD DRAIN

WATER

Councilmember Woerner had nothing to report on water.

SEWER

Elwood Town held a public hearing on the sewer ordinance.

PARKS AND RECREATION

ROADS

OTHER

Councilmember Woerner asked the Town Council if they had any ideas for a town clean up project. Elwood 1^st ward is going to do a Town Clean up sometime in March and they asked if the Town had any projects they wanted done.

Lauren Day, form the Elwood Town Youth Council reported to the Town Council about some of the projects they have done. They did a tree for the Jubilee of trees and Sub for Santa. The Youth Council is going to Legislature day and the USU conference. The Town Council thanked the Youth for every thing they have done.

Citizen Blake Tillotson presented to the Town Council a statement he wrote about burning in Elwood Town. Mr. Tillotson asked the Council if we could put a letter or some kind of statement in the water bills this spring to remind the citizens of Elwood about burning.

Planning Commission member Keenan Nelson would like to be involved in more training and conferences. He would like to see a work meeting with the planning commission and Town Council. 

Councilmember Day made a motion to go into the closed session. Councilmember Monk 2^nd the motion. Closed Session started at 8:09 p.m.

Councilmember Goodliffe made a motion to end the closed session. Councilmember Monk 2^nd the motion.

Mayor Hansen appointed assignments to the Town Council, Councilmember Goodliffe will be over Land Use, Buildings, Emergency Preparedness, Eagle Scouts, Sewer, Storm Drains and assist Councilmember Day with roads. Councilmember Day will be over Roads, Grants, Sewer and economic development. Councilmember Woerner will be Mayor Pro-Tem and over the Water. Councilmember Monk will be over Parks and Recreation, Cemetery and Youth Council. Mayor Hansen will be over the Fire District and  Sewer.

Planning Commission, The Town Council thinks the planning Commission should go to the Town Council meeting to report to the Council. Councilmember Day would like to see no Town Council member at the Planning Commission meetings.

Councilmember Day made a motion to adjourn. Councilmember Goodliffe 2^nd the motion. Meeting Adjourned at 8:59 p.m.

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 12^h day of Jan 2010. Dated this on the 9^th day of February, 2010.

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Gina R Banks, Elwood Town Clerk