Elwood Town Council Meeting Agenda


Elwood Town Council Meeting

Elwood Town Council Meeting

Tuesday, June 8, 2021 at 7:00 P.M

Elwood Town Hall

5235 W 8800 N

Elwood, Utah 84337

 

 

WELCOME

 

 

ADMINISTRATION

Approve the Minutes for May 11 Town Council meeting

 

Item#1 Public Hearing-Operating Budget 2021-2022 & Revised 2020-2021 Budget

Item#2 Action item-Resolution 2021-003 Operating 2021-2022 Budget

Item#3 Action Item-Resolution 2021-004 Revised 2020-2021 Budget

Item#4 Action Item-Ordinance 2021-00 RD-1 Residential zone

Item#5 Action Item-Ordinance 2021-00 RD-2 Residential zone

Item#6 Discussion Item-Heather Searle-Town events

Item#7 Action Item-JLF Properties Final Subdivision Plan

Item#8 Action Item-Cottonwood Landing Subdivision Final Plan

Item#7 Discussion Item-Animal Control Report

Item#8 Discussion Item-Planning Commission Report

Item#9 Discussion Item-Sheriff’s Department Report

Item#10 Action Item-Secondary Water system

Item#11 Action Item-Employee Policies and Procedures

Item#12 Action Item-JD Whitaker rezone from residential to agricultural

Item#13 NextBillPay-online payment

 

WATER

Item#

 

SEWER

Item#

 PARKS AND RECREATION ETC.

Item#

Item#

 ROADS

Item#

Item#

Emergency preparedness

Item#

 Other

Item# Open Meeting Act Training and Fraud assessment

 In accordance with the Americans with Disabilities Act, the Town of Elwood will make reasonable accommodations to participate in the meeting. Request for assistance can be made by calling 257-5518 at least24 hours in advance of the meeting to be held.

 

Town Council Dec Mins


Elwood Town Council Meeting

December 8, 2020

 

The Elwood Town Council met at the Elwood Town Hall, 5235 West 8800 North, Elwood, Utah, at 7:00, December 8, 2020. The following members were present consisting of a quorum.

 

                Keenan Nelson            Mayor                          Scott Goodliffe           Councilmember

           Mike Pace                  Councilmember         Mark Lay                     Councilmember
           Jon Howard                Councilmember

 

Staff present at this meeting

 

Gina Marble                Town Clerk

Steve Woerner            Public Works

 

Others present at this meeting

 

Devere Hansen            Hagen Gardner

                                                                                   

WELCOME

 

ADMINISTRATION

 

Mayor Nelson gave the opening prayer.

 

Mayor Nelson welcomed everyone to the meeting

 

Minutes for the November 10, 2020 town council meeting was presented for approval.

 

Councilmember Lay made a motion to approve the minutes for Nov 10, 2020. Councilmember Pace seconded the motion. The voting was unanimous in favor of the motion.

 

Item#1  Ordinance 2020-006-Revising and amending the town subdivision ordinance making certain changes to chapter 11.10- Mayor Nelson stated that the planning commission, Amy Hugie and Gil Miller have been working on the ordinance, they recommended it to the town council to adopt.

 

Councilmember Goodliffe made a motion to adopt ordinance 2020-006. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

              

Item#2   Sewer expansion-Mayor Nelson asked the council if they looked over the sewer service area and if they had ideas where they wanted to expand the sewer. Councilmember Pace stated he would like to table it so he can look into the work JUB has done. Mayor Nelson stated he would like to pick up the commercial area the councilmembers agreed. Steve Woerner stated that the study JUB done didn’t include anything on 5200 west, the study picked up the northern part of 5200 west but nothing across 5200 west. Steve reported it’s a big problem to pick up that part of town and punching under the freeway is not the big expense it’s the lift stations. Steve stated that it needs to be determined who is coming into town and let that drive getting the sewer there. Councilmember Howard asked how are they going to get the sewer under the canal and we could punch under the road on 8800 North and get it to the commercial area and the homes. Mayor Nelson stated we are going to put it in where the development is. The Council tabled it for the next meeting.

 

Item#3   Planning Commission- Councilmember Lay reported Gil stated we had a couple of building permits. Jess Daniels has moved in to his building. Garth Day reached out to Gil and they are moving forward with the Colburn property with a subdivision. The planning commission held a public hearing on the subdivision ordinance and there was no public comment. The commission made a few changes to the development standards and recommended it to the council.

 

               Steve Woerner stated that the drainage system was done for lot 1 and 2 in Elwood                                       Crossing but the rest of the subdivision needed to be done.

 

              Councilmember Goodliffe asked about the committee to look at the drainage. Mayor Nelson stated that it’s a Amy idea she wants a committee to look at this and I’m just not sure about the idea, he wants to think about it.

 

Item#4   Sheriff’s Department Report- Officer Cluff was not present.

 

Item#5   Animal Control Report- Hagen reported everything was good.

 

WATER

 

                 Steve Woerner stated that we started on the waterline project on the cemetery road. There was a couple of water line breaks, one was on 10400 north and the other one was on 8800 north.

.

SEWER           

 

                 Nothing to report.

 

PARKS AND RECREATION

                        

                Nothing to report.

 

ROADS

 

             Steve Woerner stated that the County is going to try and get the dirt work done on the cemetery road before it snows. Steve reported that the state said the bridge on 8000 north was downgraded to a 5ton weight limit the new signs are up. Steve mentioned at some point we will need to redo the bridge.

          

EMERGENCY PREPARDNESS

 

               Councilmember Howard had nothing to report.

 

OTHER

 

Mayor Nelson reminded everyone that the Christmas dinner is on Dec 16 @ 7:00 at Maddox.

 

Councilmember Goodliffe asked the council if the town would want to be involved in a public walking trail. We would have to put a plan together and do it as a community. Mayor Nelson stated it’s a great idea but the last time we tried this the citizens didn’t want to give easements on their property for the trail.

 

Councilmember Pace made a motion to adjourn, Councilmember Lay seconded the motion and the remaining council agreed. Meeting was adjourned at 7:44 p.m.

 

 

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 8th day of December 2020. Dated this the 4th day of Jan 2021.

 

________________________________
Gina R Marble, Elwood Town Clerk

Elwood Town Council Meeting

Town Council Nov Mins


Elwood Town Council

Elwood Town Council Meeting

November 10, 2020

 

The Elwood Town Council met at the Elwood Town Hall, 5235 West 8800 North, Elwood, Utah, at 7:00, November 10, 2020. The following members were present consisting of a quorum.

 

                Keenan Nelson            Mayor                          Scott Goodliffe           Councilmember

           Mike Pace                  Councilmember         Mark Lay                     Councilmember
           Jon Howard                Councilmember

 

Staff present at this meeting

 

Gina Marble                Town Clerk

 

Others present at this meeting

 

Devere Hansen            Hagen Gardner

                                                                                   

WELCOME

 

ADMINISTRATION

 

Councilmember Goodliffe gave the opening prayer.

 

Mayor Nelson welcomed everyone to the meeting

 

Minutes for the October 13, 2020 town council meeting was presented for approval.

 

Councilmember Pace made a motion to approve the minutes for Oct 13, 2020. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

 

Item#1  Ordinance 2020-004-Revising and amending the town subdivision making changes to chapter 11.01- Mayor Nelson stated that the planning commission, Amy Hugie and Gil Miller have been working on the ordinance, they recommended it to the town council to adopt.

 

Councilmember Lay made a motion to adopt ordinance 2020-004. Councilmember Goodliffe seconded the motion. The voting was unanimous in favor of the motion.

              

Item#2   Ordinance 2020-005- Revising and amending the town subdivision making changes to chapter 11.12- Mayor Nelson stated that the planning commission, Amy Hugie and Gil Miller have been working on the ordinance, they recommended it to the town council to adopt. Councilmember Goodliffe stated that the old ordinance had 3 options I liked the bond option it gave the developer one more option and Chris made recommendations to take that option out. Mayor Nelson stated they can do a letter of credit, it’s a line of credit. Amy stated that the bond doesn’t do anything for the town and it’s hard to get the money for a bond, she don’t like the bond idea it’s not a good deal for the town. Councilmember Pace stated that it don’t do anything for us but give them an option. Councilmember Goodliffe stated the word bond is throughout the document. If we pass it that needs to be updated.

 

Councilmember Pace made a motion to adopt ordinance 2020-005 with removing the word bond from the document. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

 

Item#3   Elwood Town policies & procedures manual-Mayor Nelson stated it was his job to talk to the employees and do one on one meetings. Amy put together this document its standard and what other cities are using. Councilmember Goodliffe stated he thinks some of the language can be tweaked and a few things need to be fixed. Mayor Nelson asked Councilmember Goodliffe if he would work on it and we will table it for now.

 

Item#4   Sewer expansion-Mayor Nelson sated we need to get a plan for next month’s meeting. Mayor Nelson asked the council to be thinking of how they would like to expand the system. Mayor Nelson stated that he would like to pick up the commercial district. We need to start working on it and get the information back to Amy to get it in a plan to collect the impact fees. Mayor Nelson stated that we may have to give the impact fees for the sewer back to Marc Allred in Elwood Crossing. Mayor Nelson reported that he told Gina to charge all the impact fees including the sewer impact fee and if we need to give them back then we will reimburse them. We have had some engineering work done to see if it feasible to extend the sewer. Councilmember Pace asked if we are looking to build up our sewer plant. Mayor Nelson stated no just where the lines would go to add them in the sewer plan and we will be okay to collect the impact fees.

 

Item#8   Planning Commission- Councilmember Lay reported that the planning commission held a public hearing on the ordinance and no public comment was made. He reported that there was a lot of discussion regarding secondary water system Amy recommended we get a committee together to look at the issues and the drainage issues. Councilmember Goodliffe asked who is going to put together the committee, Mayor Nelson stated we would put it together.

 

Item#9   Sheriff’s Department Report- Officer Cluff was not present.

 

Item#10Animal Control Report- Hagen reported he had a few dog calls.

 

WATER

 

                 Nothing to report.

.

SEWER           

 

                 Nothing to report.

 

PARKS AND RECREATION

                        

                Nothing to report.

 

ROADS

 

             Mayor Nelson stated that Steve had done some shoulder work

 

EMERGENCY PREPARDNESS

 

               Councilmember Howard had nothing to report.

 

OTHER

 

Mayor Nelson reminded everyone that the Christmas dinner is on Dec 16 @ 7:00 at Maddox.

 

Councilmember Goodliffe made a motion to adjourn, Councilmember Pace seconded the motion and the remaining council agreed. Meeting was adjourned at 8:36 p.m.

 

 

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 10th day of November 2020. Dated this the 8th day of December 2020.

 

________________________________
Gina R Marble, Elwood Town Clerk

Town Council Oct Mins


Elwood Town Council

Elwood Town Council Meeting

October 13, 2020

 

The Elwood Town Council met at the Elwood Town Hall, 5235 West 8800 North, Elwood, Utah, at 7:00, October 13, 2020. The following members were present consisting of a quorum.

 

                Keenan Nelson            Mayor                          Scott Goodliffe           Councilmember

           Mike Pace                  Councilmember         Mark Lay                     Councilmember
           Jon Howard                Councilmember

 

Staff present at this meeting

 

Steve Woerner            Public Works Director
Gina Marble                Town Clerk

 

Others present at this meeting

 

Devere Hansen            Norm & Mylee Warren

                                                                                   

WELCOME

 

ADMINISTRATION

 

Councilmember Goodliffe gave the opening prayer.

 

Mayor Nelson welcomed everyone to the meeting

 

Minutes for the September 8, 2020 town council meeting was presented for approval.

 

Councilmember Lay made a motion to approve the minutes for Sept 8, 2020. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

 

Item#1  Norm Warren-Final Subdivision-Mayor Nelson stated that the Norm Warren subdivision went before the planning commission they approved it and recommend it to the town council. Mayor stated it’s a 2 lot subdivision located on 4400 west.

 

Councilmember Goodliffe made a motion to approve the Norm Warren Subdivision. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

              

Item#2   Ordinance 2020-002 Extending and increasing the corporate limits of Elwood Town (2 Island)- Mayor Nelson stated that we had a public hearing in July and passed the resolution to annex the 2 island that is located in the middle of Elwood Town city limits.

 

Councilmember Pace made a motion to adopt ordinance 2020-002 to annex the 2 island into Elwood Town. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

 

 

 

Item#3   Ordinance 2020-003 Extending and increasing the corporate limits of Elwood Town (Mann Property)- Mayor Nelson stated that we had a public hearing in Aug and passed the resolution to annex the 2 parcels that is located in the middle of Elwood Town city limits.

 

Councilmember Pace made a motion to adopt ordinance 2020-003 to annex the 2 parcels into Elwood Town. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

 

Item#4   Resolution 2020-009-Approve the checklist and the subdivision application to conform to the amended subdivision ordinances. Mayor Nelson stated that Amy and Gil worked on the checklist the planning commission approved it and recommended it to the council for approval. Mayor Nelson stated that he liked it, Councilmember Goodliffe stated he liked it, it goes right along with the ordinances. Councilmember Howard suggested to add the name of the applicant to the top of the checklist.

 

Councilmember Pace made a motion to approve Resolution 2020-009. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

 

Item#5   JFL Enterprise-Preliminary plan-Mayor stated that the planning commission approved JFL preliminary plan and recommended it to the town council. Mayor Nelson stated it’s located across the street from C&R Auto on powerline road. It’s a 3 lot subdivision.

 

Councilmember Lay made a motion to approve the JFL Enterprise preliminary plan. Councilmember Goodliffe seconded the motion. The voting was unanimous in favor of the motion

 

Item#6   Interlocal Agreement with Box Elder County regarding the Cares Act-Mayor Nelson reported that the Cares Act gives every state, county, city and towns money to use for ppr regarding covid-19 pandemic. Elwood and Box Elder County would enter into an agreement to give the county Elwood Towns portion of the cares fund that would be around 97 thousand. The county would use it to give back to business in the county. If Elwood don’t enter into the agreement the money would stay in the state fund and the state would allocate as they see fit. Councilmember Goodliffe suggested we enter into the agreement and keep the money in the county.

 

Councilmember Goodliffe made a motion to approve Mayor Nelson to proceed with the cares act funds and the interlocal agreement with Box Elder County. Councilmember Pace seconded the motion. The voting was unanimous in favor of the motion.

 

Item#7   Interlocal Agreement with Box Elder County regarding the enterprise zone-Mayor Nelson reported that we already have a resolution regarding the enterprise zone that we passed in 2016. The county highly encourages us to renew the enterprise so that the designation remains in effect for another 5 years.

 

Councilmember Goodliffe made a motion to move forward with the enterprise zone and adopt resolution 2020-010. Councilmember Pace seconded the motion. The voting was unanimous in favor of the motion.

 

Item#8   Planning Commission- Mayor Nelson reported that Judd Hamson resigned and Quinn Hamson is taking his place. William Call is now the Chair and Dakota Nelson is the vice chair.

 

Item#9   Sheriff’s Department Report- Officer Cluff was not present.

 

Item#10Animal Control Report- Mayor Nelson reported that Gina went on a sheep call and a dog call today.

 

WATER

 

                 Steve reported the bids came in for the waterline project on cemetery road 1000 North, Grover’s got the low bid. Mayor Nelson asked if we should hold off on the project if a subdivision was going to come in on that road. Steve stated he wouldn’t wait the bid came in around $114,000.00 dollars to run the new line.

.

SEWER           

 

                 Steve had nothing to report.

 

PARKS AND RECREATION

                        

                Councilmember Pace asked if we put a sprinkler system at the park. Steve reported that the system was done by the parking lot to the pond. Councilmember Pace stated he would like to see it all done at the park. Steve stated he is going to do it in sections.

 

ROADS

 

             Councilmember Goodliffe reported there is shoulder work on 8000 north and on Rocket Road 10400 North that needs to be filled. Steve stated he has filled it with road base but it don’t stay in we need to asphalt it.

 

EMERGENCY PREPARDNESS

 

               Councilmember Howard had nothing to report.

 

OTHER

 

Councilmember Pace stated Elwood purchased a new backhoe, Steve stated we purchased outright and we sold the old one. The new backhoe was $103,000.00 and we got $12,000.00 for the old one.

 

Councilmember Goodliffe asked if we found out any more information on the property that Elwood owns on powerline road. Mayor Nelson stated there has been some discussion on the strip that rocky mountain power gave to Elwood when they put in the line. They gave it to Elwood but had some stipulations on it so he don’t think we could sale it or rent it out. Mayor Nelson asked Councilmember Goodliffe to look into it.

 

Councilmember Goodliffe made a motion to adjourn, Councilmember Pace seconded the motion and the remaining council agreed. Meeting was adjourned at 7:56 p.m.

 

 

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 13th day of October 2020. Dated this the 10th day of November 2020.

 

________________________________
Gina R Marble, Elwood Town Clerk

Town Council Sept. Mins


 

Elwood Town Council Meeting

 

Elwood Town Council Meeting

September 8, 2020

 

The Elwood Town Council met at the Elwood Town Hall, 5235 West 8800 North, Elwood, Utah, at 7:00, Sept 8, 2020. The following members were present consisting of a quorum.

 

                Keenan Nelson            Mayor                          Scott Goodliffe           Councilmember

           Mike Pace                  Councilmember         Mark Lay                     Councilmember
           Jon Howard                Councilmember

 

Staff present at this meeting

 

Gina Marble                Town Clerk

 

Others present at this meeting

 

Amy Hugie                 Judd Hamson

                                                                                   

WELCOME

 

ADMINISTRATION

 

Councilmember Goodliffe gave the opening prayer.

 

Mayor Nelson welcomed everyone to the meeting

 

Minutes for the Aug 11, 2020 town council meeting was presented for approval.

 

Councilmember Pace made a motion to approve the minutes for Aug 11, 2020. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

 

Item#1  Ordinance 2020-001-An ordinance of Elwood town, Utah revising and amending the town subdivision ordinance making certain changes to chapters 11.02, 11.03 and 11.04. In the town subdivision ordinances and making necessary’s language changes to the town code to effect those changes as recommended by the planning commission and establishing as effective date for those changes.-Mayor Nelson had Amy report to the council, Amy stated that she worked with the planning commission and had Chris at Hansen and associates look at the ordinance. Amy explained that the planning commission wanted to have 11.02 and 11.03 sections for subdivisions and minor subdivisions. 11.02 is anything over 3 lots and 11.03 minor is for 3 lots and smaller. Amy also stated in Section 11.03 there is no preliminary plan like there is in 11.02. Amy said the code is uniform and easy it’s the same process all the way through. Amy asked if there was any questions, Councilmember Goodliffe asked in Section 11.02 sec 600 part D&E, D says there will be 180 day period and in E we double that period. Amy wasn’t sure why the time difference she asked Judd if he recalled why and Judd didn’t recall why they was written that way it must have been a carry-over from the other documents. Judd recommended to pick one of the paragraphs and get rid of the one year and go with the 180 days. Amy recommended to leave it at 180 days but add some language to section D. The Council agreed.

 

Councilmember Pace made a motion to adopt Ordinance 2020-001. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion

              

Item#2   Approve the checklist and the subdivision application to conform to the amended subdivision ordinance-Amy stated she is working on the checklist and subdivision application it’s all most done. Mayor Nelson stated we will table it for next meeting.

 

Item#3   Planning Commission- Judd reported that Jess Daniels presented his site plan and asked for a conditional use permit for his business the planning commission approved it and gave him a year to get the pavement done on his property and recommended it for town council. Judd reported that the planning commission approved the preliminary plat for the JLF subdivision is going to have 2 parcels the east parcel is not going to be subdivided the home will be left alone. Judd reported that Mary Lamont asked the planning commission if she could build another set of storage sheds and another building on her property she stated it would be like the other buildings already there. Councilmember Goodliffe thanked Judd and the planning commission for a great job they have been doing. Mayor Nelson stated that he is very impressed with everyone we have a great team.

 

Item#4   Sheriff’s Department Report- Officer Cluff was not present.

 

Item#5   Animal Control Report- had nothing to report.

 

WATER

 

               Nothing to report.

 

SEWER           

 

                 Mayor Nelson reported that Mr. Madsen called with an update on the property by the sewer plant that we was looking at purchasing. Mr. Petersen stated he don’t want to split it off he wanted to sale it as the whole thing.

 

PARKS AND RECREATION

                        

             Councilmember Pace stated that they are cleaning up the park after the storm last night.

 

ROADS

 

                 Councilmember Goodliffe reported there is shoulder work on 8000 north and on Rocket Road that needs to be filled.

 

EMERGENCY PREPARDNESS

 

               Councilmember Howard had nothing to report.

 

OTHER

 

Councilmember Goodliffe made a motion to adjourn, Councilmember Lay seconded the motion and the remaining council agreed. Meeting was adjourned at 8:25 p.m.

 

 

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 8th day of September 2020. Dated this the 13th day of October 2020.

 

________________________________
Gina R Marble, Elwood Town Clerk

Town Council Aug Mins


Elwood Town Council Meeting

Aug 11, 2020

 The Elwood Town Council met at the Elwood Town Hall, 5235 West 8800 North, Elwood, Utah, at 7:00, Aug 11, 2020. The following members were present consisting of a quorum.

                 Keenan Nelson            Mayor                          Scott Goodliffe           Councilmember

           Mike Pace                  Councilmember         Mark Lay                     Councilmember
        
Staff present at this meeting

 

Gina Marble                Town Clerk

Steve Woerner            Public Works Director

 

Others present at this meeting

 

Annasha & Nevin Macfarlane            Devere Hansen            Judd Hamson

                                                                                   

WELCOME

 

ADMINISTRATION

 

Councilmember Howard was absent.

Councilmember Goodliffe gave the opening prayer.

 

Mayor Nelson welcomed everyone to the meeting

 

Minutes for the July 14, 2020 town council meeting was presented for approval.

 

Councilmember Goodliffe made a motion to approve the minutes for July 14, 2020. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

 

Item#1  Macfarlane subdivision final plat-Mayor Nelson reported to the council that the subdivision is a one lot subdivision on 4400 west. The planning commission recommended the final plat to the town council for approval.

 

Councilmember Lay made a motion to approve the subdivision final plat. Councilmember Pace seconded the motion. The voting was unanimous in favor of the motion

              

Item#2   Morrison subdivision final plat-Mayor Nelson reported to the council that the subdivision is a two lot subdivision on 8000 north. The planning commission recommended the final plat to the town council for approval.

 

Councilmember Lay made a motion to approve the subdivision final plat. Councilmember Goodliffe seconded the motion. The voting was unanimous in favor of the motion.

 

 

Item#3   Mann property-annexation resolution 2020-008-Mayor Nelson stated that the Mann property is by the Elwood Town sewer property and is in the annexation plan. The planning commission had a public hearing and had no comment.

 

Councilmember Goodliffe made a motion to adopt resolution 2020-008. Councilmember Pace seconded the motion. The voting was unanimous in favor of the motion.

 

Item#4   Animal Control Report- had nothing to report.

 

Item#5   Planning Commission- Kathy Bodrero reported that they had a public hearing on the Mann property annexation and the subdivision ordinance and had no public comment, she also reported that there was a building permit issued and Gil is working with the developers on the commercial property by C & R Auto.

 

Item#9   Sheriff’s Department Report- Mayor Nelson welcomed officer Cluff. Officer Cluff gave a report she stated that we had some extra patrols in town and had 23 calls in Elwood.

 

WATER

 

               Steve Woerner had nothing to report.

 

SEWER           

 

                 Steve Woerner had nothing to report.

 

PARKS AND RECREATION

                        

             Councilmember Pace stated that Jason called he was concerned he had me go look at a spot of grass that wasn’t growing and it turned out to have fungus in the grass. Jason is going to treat it and it will grow back.

 

ROADS

 

                 Councilmember Goodliffe had nothing to report.

 

EMERGENCY PREPARDNESS

 

               Councilmember Howard had nothing to report.

 

OTHER

 

Councilmember Pace made a motion to adjourn, Councilmember Lay seconded the motion and the remaining council agreed. Meeting was adjourned at 7:22 p.m.

 

 

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 14th day of July 2020. Dated this the 11th day of Aug 2020.

 

________________________________
Gina R Marble, Elwood Town Clerk

Town Council July Mins


Elwood Town Council Meeting

July 10, 2020

 The Elwood Town Council met at the Elwood Town Hall, 5235 West 8800 North, Elwood, Utah, at 7:00, July 10, 2020. The following members were present consisting of a quorum.

                 Keenan Nelson            Mayor                          Scott Goodliffe           Councilmember

           Jon Howard               Councilmember         Mark Lay                     Councilmember
           Mike Pace                   Councilmember
 
Staff present at this meeting

 

Gina Marble                Town Clerk

Steve Woerner            Public Works Director

 

Others present at this meeting

 

Annasha & Nevin Macfarlane            Devere Hansen            Judd Hamson

                                                                                   

WELCOME

 

ADMINISTRATION

 

Mayor Nelson asked for a moment of silence.

 

Minutes for the June 9, 2020 town council meeting was presented for approval.

 

Councilmember Goodliffe made a motion to approve the minutes for June 9, 2020. Councilmember Pace seconded the motion. The voting was unanimous in favor of the motion.

 

Item#1  Macfarlane subdivision preliminary plan-Judd Hamson reported to the council that the subdivision is a one lot subdivision on 4400 west. The planning commission recommended the preliminary plat to the town council for approval.

 

Councilmember Pace made a motion to approve the subdivision preliminary plat. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion

              

Item#2   Resolution 2020-006 Retirement system-Councilmember Goodliffe stated that he brought this to our attention, he was not sure why we haven’t already had the retirement in place for our employees. This resolution allows us to participate in the system, it’s for full time employees. Councilmember Goodliffe stated that it would cost around $18.47 per pay period and there will be a retroactive and go back date it back to their hire dates the city would pay that amount so they would be able to get the full benefits. The council agreed.

 

Councilmember Goodliffe made a motion to adopt Resolution 2020-006. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

 

 

Item#3   Resolution 2020-007-Annex the 2 island into Elwood-Judd Hamson stated that there was 2 different island inside Elwood Town limits this resolution will annex them into the town limits. One island is on 10000 North on the cemetery road and the 2nd island in on 8000 north Judd stated that they had the public hearing and had no comment and recommend it to the town council for annex.

 

Councilmember Lay made a motion to adopt resolution 2020-006. Councilmember Pace seconded the motion. The voting was unanimous in favor of the motion.

 

Item#4   Animal Control Report- had nothing to report.

 

Item#5   Planning Commission- Judd Hamson reported that they had a public hearing on the field drain ordinance there was a developer at the meeting and he stated that he had to do a lot of work to find the drain lines. Judd stated that the planning commission thinks the wording needs to be changed and they questioned at what point do we make them dig and find the lines. Judd also stated the concept plans foe Elwood acres phase 2 off of 4800 west the developer is working with Chris at Hansen and Associate to extend the road and they will also be doing sidewalks but not curb and gutter. Judd reported on the Morrison subdivision we didn’t have a public hearing that will be next meeting. Judd also stated that the Elwood Crossing phase 1 they have not finished the last couple of comments on the plans.

 

Item#9   Sheriff’s Department Report- Mayor Nelson introduced and welcomed officer Cluff she is Elwood towns new officer, Officer Cluff gave a report she stated that we had some extra patrols in town and had 30 calls in Elwood.

 

WATER

 

               Steve Woerner had nothing to report.

 

SEWER           

 

                 Steve Woerner had nothing to report.

 

PARKS AND RECREATION

                        

                Councilmember Lay had nothing to report.

 

ROADS

 

                Councilmember Goodliffe had nothing to report.

 

EMERGENCY PREPARDNESS

 

               Councilmember Howard had nothing to report.

 

OTHER

 

Mayor Nelson stated that due to dry conditions we have a no firework restriction in effect from July 15-27.

 

Councilmember Pace made a motion to adjourn, Councilmember Howard seconded the motion and the remaining council agreed. Meeting was adjourned at 7:38 p.m.

 

 

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 14th day of July 2020. Dated this the 11th day of Aug 2020.

 

________________________________
Gina R Marble, Elwood Town Clerk

Town Council June Mins


Elwood Town Council Meeting

June 9, 2020

The Elwood Town Council met at the Elwood Town Hall, 5235 West 8800 North, Elwood, Utah, at 7:00, June 9, 2020. The following members were present consisting of a quorum.

 

                Keenan Nelson            Mayor                          Scott Goodliffe           Councilmember

           Jon Howard               Councilmember         Mark Lay                     Councilmember
                
Staff present at this meeting

 

Gina Marble                Town Clerk

Steve Woerner            Public Works Director

 

Others present at this meeting

 

Hagen Gardner           Matt and Carli Morrison         Judd Hamson  Marc & Debbie Allred

Micah Capener            Ben Johnson                                       

                                                                                   

WELCOME

 

ADMINISTRATION

 

Councilmember Goodliffe gave the opening prayer.

 

Item#1  Public Hearing-2020-2021 Budget & Revised 2019-2020 Budget

 

Councilmember Pace made a motion to open the public hearing. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion

              

            Mayor Nelson welcomed everyone to the meeting, Mayor Nelson explained the revised budget, we had over spent in some departments and under spent in others we adjusted the accounts. He stated that we only have to balance the general fund the state don’t require the water utility fund to balance Mayor Nelson asked the public and town council if there was any questions or comments. No comments or questions was asked.

 

             Mayor Nelson explained the 2020-2021 budget, he stated that we projected low on the income due to the covid-19 were just not sure what to expect. Mayor Nelson stated that the budget didn’t really change a lot from last year. We are budging to do a new water line and ½ of the road to the cemetery this year and we will do the other ½ of the road next year.Mayor Nelson asked the council and citizens if they had any questions or comments. There was no public or council comments or questions.

 

 

Councilmember Goodliffe made a motion to close the public hearing. Councilmember Pace seconded the motion. The voting was unanimous in favor of the motion.

 

Councilmember Howard made a motion to open the council meeting. Councilmember Pace seconded the motion. The voting was unanimous in favor of the motion.

 

Minutes for the Feb 11, 2020 & May 12, 2020 town council meetings was presented for approval.

 

Councilmember Goodliffe made a motion to approve the minutes for Feb 11, 2020 & May 12, 2020. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

 

 

Item#2   Resolution 2020-004- Operating 2020-2021 budget. Mayor Nelson asked the council if they had any questions on the 2020-2021 budget. No one had any questions.

 

Councilmember Pace made a motion to adopt resolution 2020-004 the operating 2020-2021 Budget. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.  

 

Item#3   Resolution 2020-005-Revised 2019-2020 budget. Mayor Nelson asked the council if they had any questions on the revised 2019-2020 budget. No one had any questions.

 

Councilmember Goodliffe made a motion to adopt resolution 2020-005 the revised 2019-2020 budget. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

 

Item#4   Elwood Crossing Subdivision-Judd Hampson reported to the council, He stated that the planning commission gave the final engineered approve for the subdivision and the commission recommended it to go to the town council. Judd stated that they are still working on the subdivision agreement but he thinks it will be worked out real soon between the attorneys. Judd also reported that the canal fees have been paid. Judd stated that the planning commission did make the recommendation to the council to sign off and move forward. Mayor Nelson stated that if Judd and the planning commission is okay to sign off then he approves it. Mayor Nelson did have an issue with all the changes at the last min the council agreed. Mayor Nelson stated that if Amy Hugie is ok to sign the subdivision off he is ok with it and the council agreed.

 

Councilmember Griffin made a motion to approve the Elwood Crossing Subdivision with the understanding of the last min verbiage with Amy Hugie and also with the town engineer’s final items that needed to be done and signed off on. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

 

Mark Allred asked if he could start on the homes now he explained that he can’t bury      the ditch tell November due to the water in it. They want to get going on the homes soon. Mayor Nelson stated that all the subdivision improvements need to be done before anyone can get occupancy. Mark Allred stated that the geo study was done and it will perk with no problems, but Mark is worried about the verbiage and he will have a problem with the homes. Mark wanted to know if the wording could be changed on the plat map. Mayor Nelson stated that he can’t change the wording because that’s what’s been approved, if you want to start all over and go through the process again then you can do that.

 

Item#5   Carli Morrison-request a road development agreement for their subdivision-Carli asked the town council if they can wave the asphalt on the road going into their home at this time. She explained they will build the road to Elwood standards but they just want to wait to pave it. Mayor Nelson asked Judd what the planning commission recommended Judd said they will have access off of 8800 north when the road is put in. Councilmember Howard stated that he is worried about setting a preference, the council agreed and is worried about double standards. Mayor Nelson would like to see a time frame when it will be complete. The council agreed, but the council stated that they will allow them to wait on the asphalt but when one lot gets sold or another single dwelling building permit is issued at that time we will require the road to be asphalt. The council wants to make sure that it states that on the final mylar with a restricted lot. Judd Hamson suggested that they maintain the road not Elwood.

 

Councilmember Goodliffe made a motion to allow the improvements to go forward and wait to pave the road tell any single dwelling building permits or a lot is sold and have the mylar stated that the other lots are restricted with the conditions. Councilmember Pace seconded the motion. The voting was unanimous in favor of the motion.

 

Item#6   Elwood Town Subdivision Agreement-Mayor Nelson stated that we looked at this agreement back in Aug of 2019. Judd Hampson stated that it will be part of the subdivision ordinance but we would like you to adopt it now.

          

           Councilmember Pace made a motion to adopt the Elwood Town Subdivision Agreement. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

Item#7   Animal Control Report-Hagen Gardner reported that he had very few animal calls.

 

Item#8   Planning Commission- Judd Hampson reported that Skyler White attended the last planning commission he is building a home on 9600 north. Judd also reported that Mrs. Freeze came to the planning commission and asked that we look at a mother-in-law ordinance to be allowed in Elwood we are currently looking at some other towns. Judd stated that JLF Subdivision is north of C&R Auto its current proposed as a 3 lot subdivision, one lot will be east power sports and the 2nd lot will be storage units and the 3rd lot will be a truck stop.

 

Item#9   Sheriff’s Department Report- Gina Marble stated that Officer Blauer came in the office and said we got a new officer.

 

WATER

 

               Steve Woerner had nothing to report.

 

 

 

SEWER           

 

                 Steve Woerner had nothing to report.

 

PARKS AND RECREATION

                        

                Mayor Nelson stated that we canceled the 4th of July event due to Coid-19.

 

ROADS

 

                 Mayor Nelson stated that we have a few shoulders issues in town. Councilmember Pace thanked Steve for getting 9600 north fixed.

 

EMERGENCY PREPARDNESS

 

               Councilmember Howard reported that the covid-19 numbers have gone up.

 

OTHER

 

Gina Marble had an open meeting training for the council, Gina played a YouTube video if David Church regarding open meetings.

 

Councilmember Lay made a motion to adjourn, Councilmember Goodliffe seconded the motion and the remaining council agreed. Meeting was adjourned at 8:55p.m.

 

 

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 9th day of June 2020. Dated this the 14th day of July 2020.

 

________________________________
Gina R Marble, Elwood Town Clerk

Town Council May Mins


Elwood Town Council Meeting

Elwood Town Council Meeting

May 12, 2020

 

The Elwood Town Council met at the Elwood Town Hall, 5235 West 8800 North, Elwood, Utah, at 7:00, May 12, 2020. The following members were present consisting of a quorum.

 

           Mark Lay                    Councilmember           Scott Goodliffe           Councilmember
           Jon Howard               Councilmember         Mike Pace                    Councilmember
                     
 
Staff present at this meeting

 

Gina Marble                Town Clerk

Steve Woerner            Public Works Director

 

Others present at this meeting

 

Devere Hansen

 

WELCOME

 

ADMINISTRATION

Mayor Nelson was absent

 

Minutes for March 10, 2020 & April 14, 2020 town council meetings was presented for approval.

 

Councilmember Pace made a motion to approve the minutes for March 10 & April 14, 2020. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

 

Item#1 Resolution 2020-003 A resolution authorizing Elwood town’s fee schedule. Mayor Protem Goodliffe stated the only changes that was made was the water connection fee for the 2 inch line.

 

Councilmember Pace made a motion to approve the resolution 2020-003. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion

 

Item#2 2020-2021 Budget- Mayor protem Goodliffe asked Gina to report on the budget. Gina presented the budget to the council. Gina explained the budget she stated we budgeted to redo the cemetery road we will do it in 2 parts ½ this year and the other ½ next year. Gina asked them to look over it and if they want any changes to let her know.
Item#3   2019-2020 Revised Budget-Mayor protem Goodliffe asked Gina to report on the revised budget. Gina presented the revised budget to the council. Gina stated that we went over on some accounts and under on others, we adjusted the accounts so we was not over budget. Gina asked if they had any questions to let her know.

 

Item#4     Mike Pace-camp trailers and garbage-Councilmember Pace stated that he asked for this to be on the agenda. Councilmember Pace stated that we have people living in trailer houses on lots and we don’t allow it in our ordinance. Councilmember Howard stated the planning commission was working on an ordinance dealing with that.

 

               Councilmember Pace stated that there is garbage alone the fence by the exit and all around Texaco. Gina Marble stated that Texaco cleaned up a lot of garbage she presented a video to the council regarding the cleanup. The council stated it looked good.

 

Item#5   Mayor Nelson-plastic from the state bridge project and weeds in town, Mayor protem Goodliffe asked Gina to report. Gina stated that the plastic is from the state road project the wind blows and it gets stuck in the fence. Gina stated that Mayor Nelson asked her to report on the weeds on Marc Allred property. Gina also stated that there are plastic bags in the ditches it’s causing the ditch to back up throughout town.

 

Item#6   Planning Commission Report-no one was there to report. Councilmember Lay read his report for the last meeting. The Planning Commission is working on the Elwood crossing project. Councilmember Lay also stated that Elwood acres presented phase 2 of the subdivision and the planning commission was talking about waving the curb and gutter for the 2nd phase. Mayor protem Goodliffe stated he didn’t like that idea we feels we need curb and gutter, he stated it would help with drainage issues.

 
Item#7     Animal Control Report-had nothing to report.

 

Item#4 Sheriff Department Report-Officer was not present. Gina Marble reported on the police report, there was extra patrols in Elwood. We had welfare checks, speeding, theft reports and abandoned vehicles.

 

WATER

 

             Steve Woerner reported that the water project on 5200 West was done.

            

SEWER           

 

               Steve Woerner had nothing to report.

 

PARKS AND RECREATION

                        

             The council discussed the 4th of July event and due to Covid 19 has decided to cancel the event.

 

ROADS

 

           Steve Woerner stated he has been filling pot holes and had a bridge repaired.

 

EMERGENCY PREPARDNESS

 

               Councilmember Howard had nothing to report

 

OTHER

 

 

Councilmember Pace made a motion to adjourn, Councilmember Howard seconded the motion and the remaining council agreed. Meeting was adjourned at 8:20p.m.

 

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 12th day of May 2020. Dated this the 9th day of June 2020.

________________________________
Gina R Marble, Elwood Town Clerk

Town Council April Mins


Elwood Town Council

Elwood Town Council Meeting

April 14, 2020

 

The Elwood Town Council met at the Elwood Town Hall, 5235 West 8800 North, Elwood, Utah, at 7:00, April 14, 2020. The following members were present consisting of a quorum.

 

           Keenan Nelson            Mayor                          Mark Lay                    Councilmember
           Jon Howard               Councilmember         Mike Pace                    Councilmember
           Scott Goodliffe           Councilmember          
 
Staff present at this meeting

 

Gina Marble                Town Clerk

Steve Woerner            Public Works Director

 

Others present at this meeting

 

WELCOME

 

ADMINISTRATION

 

Minutes for March 10, 2020 town council meetings was presented for approval.

 

Councilmember Pace made a motion to approve the minutes for March 10, 2020. Councilmember Goodliffe seconded the motion. The voting was unanimous in favor of the motion.

 

Item#1 Resolution 2020-04-14- A resolution authorizing electronic meetings and attendance. Mayor Nelson stated due to the Coronavirus and the pandemic Utah is on a soft closer this resolution will allow us to have electronic meetings.

 

Councilmember Pace made a motion to approve the minutes for March 10, 2020. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion

 

Item#2Animal Control Report-had nothing to report- Hagen reported that he has a few calls.

 

Item#3 Planning Commission Report-Councilmember Lay reported they talked about the Marc Allred project and annexing the islands into Elwood and they are going to look into an ordinance that deals with 2 dwellings on a lot.

 

Item#4 Sheriff Department Report-Officer was not present. Gina Marble reported on the police report, there was extra patrols in Elwood. We had welfare checks, speeding, theft reports and abandoned vehicles.

 

WATER

 

             Steve Woerner reported that the State has started the bridge projects and is using Elwood water and will be dumping the waste in the sewer treatment plant.

 

             Steve reported that the water project on 5200 west is complete.

 

SEWER           

 

               Steve Woerner had nothing to report.

 

PARKS AND RECREATION

                        

             Mayor Nelson stated that the park is getting cleaned up and it looks good.

 

ROADS

 

           Steve Woerner stated he is going to start filling pot holes and there is a lot of shoulder work that needs to be done.

 

EMERGENCY PREPARDNESS

 

               Councilmember Howard reported that we should look at getting another person to help Steve so they know the water and sewer system the council agreed.

 

OTHER

 

 

Councilmember Howard made a motion to adjourn, Councilmember Pace seconded the motion and the remaining council agreed. Meeting was adjourned at 7:51p.m.

 

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 14th day of April 2020. Dated this the 12th day of May 2020.

________________________________
Gina R Marble, Elwood Town Clerk

Town Council March Mins


Elwood Town Council Meeting

March 9, 2021

 

The Elwood Town Council met at the Elwood Town Hall, 5235 West 8800 North, Elwood, Utah, at 7:00, March 9, 2021. The following members were present consisting of a quorum.

 

                Keenan Nelson            Mayor                          Scott Goodliffe           Councilmember

           Jon Howard                Councilmember

 

Staff present at this meeting

 

Gina Marble                Town Clerk

Steve Woerner            Public Works

 

Others present at this meeting

 

Devere Hansen            Lynae WinklerLori Woerner               Britton Hayden

Garth Day

                                                                                                           

WELCOME

 

ADMINISTRATION

 

Councilmember Goodliffe gave the opening prayer.

Councilmember Lay was not present

Councilmember Pace was not present

 

Mayor Nelson welcomed everyone to the meeting.

 

Councilmember Goodliffe made a motion to open the public hearing.. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

 

Mayor Nelson stated we are holding a public hearing in regards to the annexation of Fred Anderson property and the Hill property. The Anderson property is on the south end of town and the Hill property was already annexed. Mayor Nelson asked if there was any public comment. No public comment.

 

Councilmember Howard made a motion to close the public hearing. Councilmember Goodliffe seconded the motion. The voting was unanimous in favor of the motion.

 

Councilmember Howard made a motion to open the town council meeting. Councilmember Goodliffe seconded the motion. The voting was unanimous in favor of the motion.

 

Minutes for the Feb 9, 2021 town council meeting was presented for approval.

 

Councilmember Howard made a motion to approve the minutes for Feb 9, 2021. Councilmember Goodliffe seconded the motion. The voting was unanimous in favor of the motion.

 

Item#2  Cottonwood Landing Preliminary Subdivision-Garth Day presented the preliminary plat map to the council for approval. Mr. Day stated that it’s a 29 lot subdivision on 4800 west. Mayor Nelson asked Garth if he is still asking to front 4800 west. Garth stated he tried to make it so we didn’t have any lots using the frontage but it just didn’t work that well there will be some lots that use 4800 west to access. Mayor Nelson stated he didn’t like that the driveways front 4800 west. Garth mentioned that the sewer will go east of the houses. Mayor Nelson asked Garth if he contacted the Highland ditch company to get approval regarding the ditch that borders the property. Garth stated he has not contacted them yet. Councilmember Goodliffe stated he needs to do curb and gutter our ordinance calls for it so we need to be doing it. Councilmember Goodliffe stated we have been doing the barrow pits to hold the water but people fill them up and the water has nowhere to go. Garth stated you need to keep the barrow ditches open and clean. Mayor Nelson stated he can see the pros and cons in both the curb and gutter and the barrow ditch. Mayor Nelson asked if they was going to do the whole subdivision at once or in phases. Garth reported it will all be done in one phase. Councilmember Howard wants to make sure the homes would be ok because the field is a lot lower than the road. Garth stated he is still working on it and working out all the details. Councilmember Goodliffe stated our ordinance require curb and gutter and a secondary water system in subdivision and we need to hold them to the ordinances. Garth stated that if your ordinances call for curb and gutter we will do curb and gutter. Councilmember Howard asked who will take care for this when it’s done. Mayor Nelson stated we do. Councilmember Howard is concerned we don’t have anywhere for the water to go, we need to have someone look at this that has more knowledge. Mayor Nelson stated we need to get a different look make it friendlier I would like to see no driveways coming off of 4800 west and we need sidewalks it needs to be safe for the kids. Mayor Nelson stated Garth needs to talk to the Highland ditch before we can move forward. Mayor Nelson said the curb and gutter would be in the subdivision and not on 4800 west. and we are working on the secondary water system, the ordinance do require you do a system in the subdivisions.

 

Councilmember Goodliffe made a motion to approve the Cottonwood Landing preliminary subdivision with the conditions that Garth talks to the Highland Ditch Company and curb and gutter and the secondary water. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

                          

Item#3   Subdivision Ordinance 2021-003 chapter 11.08 Notice Requirements. Mayor Nelson stated the planning commission has been working on the ordinance and they approved this section and requested it to the town council.

 

Councilmember Goodliffe made a motion to approve the Subdivision Ordinance 2021-003. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

 

Item#4   Subdivision Ordinance 2021-004 chapter 11.09 Appeals. Mayor Nelson stated the planning commission has been working on the ordinance and they approved this section and requested it to the town council.

 

Councilmember Goodliffe made a motion to approve the Subdivision Ordinance 2021-004. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

 

Item#5   Ordinance 2021-005 Extending and increasing corporate limits annex Mann property. Mayor Nelson stated that we annexed this in already but the state asked that we redo the ordinances due to a time lapse.

 

Councilmember Goodliffe made a motion to adopt Ordinance 2021-005. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

 

Item#6   Ordinance 2021-006 Extending and increasing corporate limits annex the 2 Island property. Mayor Nelson stated that we annexed this in already but the state asked that we redo the ordinances due to a time lapse.

 

Councilmember Goodliffe made a motion to adopt Ordinance 2021-006. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

 

Item#7   Ordinance 2021-007 Extending and increasing corporate limits annex the Hill property. Mayor Nelson stated that we annexed this in already but the state asked that we redo the ordinances due to a time lapse.

 

Councilmember Goodliffe made a motion to adopt Ordinance 2021-007. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

 

Item#8   Moratorium-Mayor Nelson asked Gina to put this on the agenda. Councilmember Goodliffe and I met with Steve and Lacy they think the moratorium would be a good idea for Elwood but after seeking other council we only have 3 items left to get done so it’s not impacting Elwood. Mayor Nelson asked Steve Woerner to look at the build out on the sewer. Steve Woerner stated that this information is nothing new, I put this together today. The sewer is capable for 350 ERCs, 320 is not an exact number but its what we got to go off of. We have 177 hookups right now and we will be adding 3 more to it 2 residential and the Maverik that will get us up to 190 erc. It leaves us around 130 erc to reach capacity. Mayor Nelson stated we are ½ way there so we might have to look at this soon.

 

Item#9   Fee Schedule- Mayor Nelson reported that Gina and I have looked over this and I’m asking you to look over it also. We may have to adjust the connection fees we will table this for the April meeting.

Item#10Sheriff’s Department Report- Officer Cluff reported that they have been doing less patrols all over the county. Everything looks about the same for Elwood. The council thanked her for everything she has done.

 

Item#11Animal Control Report- Hagan was not present, nothing to report.

 

Item#12 Planning Commission-Gina reported that Councilmember Lay emailed his report to the council. The council stated he does a great job on his reports.

 

WATER

 

                 Councilmember Goodliffe reported he has put together a report of all the water usage. The report shows how much water Elwood has used since 2008 in a 13 year avg 84% of the total gallon that a 1 acre and ½ acre feet of water the ordinance is almost spot on. Councilmember Goodliffe stated he talked to Craig at the water conference and asked if he wanted to see the report. Scott asked the council if it would be ok to send it to him. The council agreed to send it to him it would be helpful for him to see it. Mayor Nelson thanked Scott for all his work.

.

SEWER           

 

                 Steve Woerner stated he had an onsite meeting at the Maverik location and they have decided to move forward with their own lift station we will not be upgrading the lift station.

 

PARKS AND RECREATION

                        

                Mayor Nelson stated that we canceled last year’s 4th of July events and asked the council if we wanted to plan on the 4th of July this year. The council agreed to do the 4th of July.

 

ROADS

 

             Mayor Nelson asked Steve to please put up speed limit signs on the new road in front of the Mark Allred subdivision.

 

EMERGENCY PREPARDNESS

 

               Councilmember Howard had nothing to report

 

OTHER

 

 

Councilmember Howard made a motion to adjourn, Councilmember Goodliffe seconded the motion and the remaining council agreed. Meeting was adjourned at 8:42 p.m.

 

 

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 9th day of March 2021. Dated this the 13th day of April 2021.

 

________________________________
Gina R Marble, Elwood Town Clerk


Elwood Town Council Meeting

March 16, 2021

 

The Elwood Town Council met at the Elwood Town Hall, 5235 West 8800 North, Elwood, Utah, at 7:00, March 16, 2021. The following members were present consisting of a quorum.

 

                Keenan Nelson            Mayor                          Mike Pace                   Councilmember

           Jon Howard                Councilmember           Mark Lay                    Councilmember

 

Staff present at this meeting

 

Gina Marble                Town Clerk

Steve Woerner            Public Works

 

Others present at this meeting

 

Steve Anderson          Lacy Richards             Lori Woerner               Willian Call

Karolina Munns          Quinn Hamson            Jeff Spence                 Amy Hugie

                                                                                                           

WELCOME

 

ADMINISTRATION

 

Councilmember Goodliffe was not present

 

Mayor Nelson welcomed everyone to the meeting.

 

Item#1  Moratorium on building based on the sewer capacity-Steve Woerner stated when I wrote the paper it was based on capacity for the waste water treatment plant. We have no issues with development. Amy Hugie stated with future development we would be at capacity, it’s getting close we are ½ way there. Councilmember Howard stated that we have 130 connections left. Amy stated it’s not connections its erc’s. Mayor Nelson asked Steve Woerner is he think we need to have a moratorium and Steve stated no he don’t see a reason for it. Steve Woerner asked why do you want a city wide moratorium the sewer is not city wide. Lacy Stated she met with Wasatch civil and she stated that if we put on a moratorium on we will have to work toward the solution. Lacy also stated another concern came up are we going to put a sewer city wide. If we are going to keep the sewer ½ through town that’s still a lot of septic systems in your town. We need to figure it out and see if we are going to put a system in all the way through town. Amy Hugie stated we could look into a utility RDA. Steve Anderson stated he met with a developer on the cemetery road regarding a subdivision and they would be affected by this moratorium. I agree with both Steve Woerner and Amy. Steve Anderson stated talking to developers we all hate moratoriums but one developer said it might be a good thing because then Elwood would have to resolve the problem and the moratorium could only last 6 months. Councilmember Howard stated we could expand the sewer, Steve Woerner said no it’s not that easy. Steve Anderson stated that you could expand the sewer but it’s just not a simple thing to do. Steve Anderson reported that if you do put a moratorium in place you only have 6 months to fix the problem or have some answers. There is going to come a time when you will have to expand the sewer I think there is funding available to and we should look into that. Amy Hugie stated that you can’t adopt the ordinance tonight because you all don’t agree so what we can do is look for options to fix the problems. Councilmember Pace stated that we look for a way to fix it or they will take the building somewhere else. Councilmember Lay stated we have to accept all applications under the current fee structure. Mayor Nelson asked Steve Anderson when our impact fee study would be done and Steve stated it will take some time there is a lot that goes into a fee study. Mayor Nelson asked who is in favor of the moratorium. Councilmember Lay stated he was for it due to the impact fee issue. Councilmember Pace stated he is against it. Councilmember Howard stated he is against it, I see the problem but I want to get a committee together and work on it. Mayor Nelson stated he was for it. Mayor Nelson stated that the moratorium does not pass but we will work on it. Amy Hugie stated that you should plan for the April meeting about putting a committee together.  

 

OTHER

 

 

Councilmember Lay made a motion to adjourn, Councilmember Pace seconded the motion and the remaining council agreed. Meeting was adjourned at 7:30 p.m.

 

 

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 16th day of March 2021. Dated this the 13th day of April 2021.

 

________________________________
Gina R Marble, Elwood Town Clerk

Town Council Feb Mins


Elwood Town Council Meeting

Feb 9, 2021

 

The Elwood Town Council met at the Elwood Town Hall, 5235 West 8800 North, Elwood, Utah, at 7:00, Feb 9, 2021. The following members were present consisting of a quorum.

 

                Keenan Nelson            Mayor                          Scott Goodliffe           Councilmember

           Mike Pace                  Councilmember         Mark Lay                     Councilmember
           Jon Howard                Councilmember

 

Staff present at this meeting

 

Gina Marble                Town Clerk

Steve Woerner            Public Works

 

Others present at this meeting

 

Steve Anderson          Lacy Richards             Amy Hugie     Craig Smith     Dee Hansen

Devere Hansen            Lynae Winkler                                                                                               

WELCOME

 

ADMINISTRATION

 

Councilmember Pace gave the opening prayer.

Councilmember Howard was absent.

 

Mayor Nelson welcomed everyone to the meeting.

 

Minutes for the Jan 4, 2021 town council meeting was presented for approval.

 

Councilmember Pace made a motion to approve the minutes for Jan 4, 2021. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

 

Item#1  Elwood Maverik development-Dee was present via phone call, Dee stated that he has been working with UDOT and the town. Mayor Nelson stated that the development has been to the planning commission they approved the offsite road improvements and requested it to come to the council. Mayor Nelson asked if there was any questions regarding the offsite plan. Councilmember Pace asked if the road width was okay for all the traffic. Dee stated the engineer has been working with UDOT. Steve Anderson stated that there will be a left turning lane into Maverik, they are doing the turning lanes and it will be safe to enter Maverik. Steve Woerner stated that UDOT is putting in a turn lane on 5200 West.

 

Councilmember Goodliffe made a motion to accept the final approval for the offsite road improvements. Councilmember Pace seconded the motion. The voting was unanimous in favor of the motion.

              

               Mayor Nelson stated that the Maverik Development went to the planning commission for the preliminary site plan, the planning commission accepted it and requested it to the town council for preliminary approval.

 

Councilmember Lay made a motion to accept the preliminary site plan. Councilmember Goodliffe seconded the motion. The voting was unanimous in favor of the motion.

Mayor Nelson stated that the Maverik Development went to the planning commission      for the preliminary subdivision plat, the planning commission accepted it and requested it to the town council for preliminary approval.

 

Councilmember Goodliffe made a motion to accept the preliminary subdivision plat. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

 

Item#2   Resolution 2021-001 petition for annexation- Fred Anderson-Mayor Nelson explained that Fred is asking to annex into town, Fred is petitioning to annex into Elwood. Amy Hugie stated tonight all we are doing is accepting the petition.  

 

Councilmember Pace made a motion to accept Fred Anderson petition to annex into Elwood Town Resolution 2021-001. Councilmember Howard seconded the motion. The voting was unanimous in favor of the motion.

 

Item#3   Impact fee study & facilities master plan-Mayor Nelson stated that we already agreed to go forward with the impact fee study and facilities master plan but we need to make a motion to move forward. Steve Anderson stated he will get started on the study he thinks it would cost around $8,000.00 to $15,000.00 to complete it. Steve reported that he will get bids out and contact a few people, there is a lot of laws dealing with impact fees.

 

Councilmember Pace made a motion to move forward with the impact fee study and the facilities master plan. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

 

Item#4   Ordinance 2021-001 Subdivision Ordinance chapter 11.13 definitions-Mayor Nelson stated that the planning commission has worked on the definition chapter of the subdivision ordinance and requested it to the town council for approval.

 

Councilmember Pace made a motion to adopt Ordinance 2021-001. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

 

Item#5   Ordinance 2021-002 Subdivision Ordinance chapter 11.06 Vacating or amending a recorded final subdivision plat, street or alley final. Mayor Nelson reported that the planning commission has worked on chapter 11.06 of the subdivision ordinance and requested it to the town council for approval.

 

Councilmember Lay made a motion to adopt Ordinance 2021-002. Councilmember Pace seconded the motion. The voting was unanimous in favor of the motion.

 

Item#6   Planning Commission- Councilmember Lay reported they had a work meeting and working on the ordinance, Steve Anderson asked the council for some feedback on the city maps, so Elwood has density in the town. Councilmember Lay stated that he liked how it was done. Steve stated that they met with Maverik and looked at a subdivision. Amy Hugie and Steve Anderson stated that they was impressed with the commission. The council asked them to look at curb and gutter for the future.

 

Item#7   Sheriff’s Department Report- Officer Cluff was not present but Gina gave the reports that Office Cluff emailed.

 

Item#8   Animal Control Report- Hagan was not present, nothing to report.

 

WATER

 

                 Steve Woerner had nothing to report.

.

SEWER           

 

                 Steve Woerner talked to the council regarding the master plan for the Maverik property. Steve stated that this is the original plan for the lift station. Elwood approached them to make the lift station bigger to service a bigger area, this plan will service all the way up to the cemetery road. Steve stated that Elwood will not take over the lift station until someone hooks on to it. Chris from Hansen and associate done another drawing option b to move the lift station to the end of the road on 9600 north. Steve Woerner stated that this option in not a very good option it will have to flow back to the forced main and we will have to take possession of it now and Elwood would pay to run the pipe down to the end of the road. Steve Anderson said you can serve more area with a big lift station. Steve Woerner disagreed and stated that when he talked to Chris he said both stations will serve the same area. Councilmember Pace asked if there’s a preference. Mayor Nelson said he sees it both points. Mayor Nelson stated we don’t need 2 different lift stations.

 

Steve Woerner reported that sometime down the road we may have an issue with                   what we can do with the water when our sewer system reaches full capacity. Steve state that we have a verbal agreement to sprinkle the water on Earl Peterson property but we never got it in writing. Steve recommended we come up with a plan, we may even try purchasing some property by the sewer system for future. Councilmember Pace asked if the Jensen’s would be willing to sale some property down there. Steve Woerner stated building up the sewer plant is not going to do any good without a place to discharge the water.

 

 

 

PARKS AND RECREATION

                        

                Nothing to report.

ROADS

 

             Steve Woerner reported that we finished cemetery road they added 2 or 3 inches of road base 24 feet long all the way down to the end of the road.

 

EMERGENCY PREPARDNESS

 

               Councilmember Howard was not present, nothing to report.

 

OTHER

 

Executive session-strategy session to discuss pending or reasonably imminent litigation-

 

Councilmember Lay made a motion to open the executive session-strategy session to discuss pending or reasonably imminent litigation. Councilmember Pace seconded the motion and the remaining council agreed.

 

Councilmember Lay made a motion to close the executive session-strategy session to discuss pending or reasonably imminent litigation. Councilmember Howard seconded the motion and the remaining council agreed.

 

Councilmember Lay made a motion to open the town council meeting. Councilmember Pace seconded the motion and the remaining council agreed.

 

Councilmember Pace made a motion to adjourn, Councilmember Lay seconded the motion and the remaining council agreed. Meeting was adjourned at 8:52 p.m.

 

 

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 9th day of Feb 2021. Dated this the 9th day of March 2021.

 

________________________________
Gina R Marble, Elwood Town Clerk

Town Council Jan Mins


Elwood Town Council Meeting

January 4, 2021

 

The Elwood Town Council met at the Elwood Town Hall, 5235 West 8800 North, Elwood, Utah, at 7:00, January 4, 2021. The following members were present consisting of a quorum.

 

                Keenan Nelson            Mayor                          Scott Goodliffe           Councilmember

           Mike Pace                  Councilmember         Mark Lay                     Councilmember
          

 

Staff present at this meeting

 

Gina Marble                Town Clerk

Steve Woerner            Public Works

 

Others present at this meeting

                                                                                               

WELCOME

 

ADMINISTRATION

 

Councilmember Lay gave the opening prayer.

Councilmember Pace was on the phone.

Councilmember Howard was absent.

 

Mayor Nelson welcomed everyone to the meeting

 

Minutes for the December 8, 2020 town council meeting was presented for approval.

 

Councilmember Lay made a motion to approve the minutes for Dec 8, 2020. Councilmember Goodliffe seconded the motion. The voting was unanimous in favor of the motion.

 

Item#1  2020 Agreed-Upon procedure-Matt Jensen Davis and Bott- Matt presented the agreed upon procedure to the town council. Matt stated there was only 3 findings for this year. The findings was the fraud risk assessment this is new for all cities and towns and a lot of people didn’t know about it, Gina will add this in with your training for next year. The other findings was dealing with the reconciliations. Gina and Lindsi found an error and fixed them and with them doing that it didn’t trace to the current ledger. Matt stated fixing the corrections is a good thing but we had to report it as a finding. We found no fraud and Elwood is in good shape. Matt thanked the council working with Davis and Bott, the Mayor thanked Matt for all of his work.

 

Councilmember Lay made a motion to accept the 2020 Agreed-Upon Procedures Report. Councilmember Goodliffe seconded the motion. The voting was unanimous in favor of the motion.

              

Item#2   Sewer expansion-Mayor Nelson asked the council if they looked over the sewer service area and if they had ideas where they wanted to expand the sewer. Mayor Nelson stated it’s hard to decide on where the sewer is going without building. Councilmember Goodliffe stated that the Munns property sold to Rasmussen’s I think we should table it and let’s see what happens with the building. The Council agreed.

 

Item#3   Retirement Program-Mayor Nelson stated that we spoke about this a few months ago and gave the approval to start the program. Gina was working on getting all the information to back date it to her and Steve hire date. Mayor Nelson stated it would be $83,571.00 for Steve and $70,756.00 for Gina. Mayor Nelson is fine with doing it and we have it in the budget. Councilmember Goodliffe stated he brought it to the council to start the program and stated he is fine to move forward. Councilmember Pace stated he is fine to moving forward. Councilmember Lay stated he is good with moving forward. Councilmember Goodliffe stated it a good program, URS is a sound organization. Councilmember Goodliffe reported we have 2 options to pay it a lump sum or payments for 60 months with a 7.5 percent interest charge the council agreed to pay the lump sum.

 

Councilmember Goodliffe made a motion to pay the lump sum for the service agreement and back date the retirement program to their hire dates. Councilmember Lay seconded the motion. The voting was unanimous in favor of the motion.

 

Item#3   Planning Commission- Councilmember Lay reported they had a work meeting and worked on the definitions. Mayor Nelson reported that he hired a planner his name is Steve Anderson and his Assistant. Councilmember Pace recommend that we have our ordinance on a time table so we don’t do it all at once it would be able to get things done sooner. Councilmember Goodliffe stated that it seems like we are using Amy a lot to do the clerical work. Mayor Nelson stated that we just needed another set of eyes on things. There was a lot of things Gil and Amy fought over and that’s why Gil resigned. Mayor Nelson stated that Elwood just needs to make our ordinance very clear and Amy will help make them clear I’m very comfortable how things are going.

 

Item#4   Sheriff’s Department Report- Officer Cluff was not present.

 

Item#5   Animal Control Report- Hagan was not present, nothing to report.

 

WATER

 

                 Steve Woerner had nothing to report.

.

SEWER           

 

                 Steve Woerner had nothing to report.

 

PARKS AND RECREATION

                        

                Nothing to report.

 

ROADS

 

             Councilmember Goodliffe reported that we are looking at replacing the bridge by the Hunsaker dairy. The bridge crosses the Malad river we are working with the State of Utah we are thinking the project would be around $350,000.00 and it will be around the year 2023-2025 when completed. The state program is a 6.77% money match so the project would cost Elwood around $25,000.00 to $28,000.00. Councilmember Goodliffe asked the council if it would be ok to proceed with the bridge project. Councilmember Pace agreed with Councilmember Goodliffe he things is a good idea. The Council agreed to move forward with the project.

 

             Councilmember Goodliffe reported on the canal bridge on 8000 north I think we can get by with a 32x10 to accommodate the canal. Councilmember Goodliffe asked Steve Woerner to see how much it would cost to redo the bridge on 8000 North.

 

EMERGENCY PREPARDNESS

 

               Councilmember Howard was not present, nothing to report.

 

OTHER

 

 

Councilmember Goodliffe made a motion to adjourn, Councilmember Lay seconded the motion and the remaining council agreed. Meeting was adjourned at 8:07 p.m.

 

 

The undersigned duly acting and appointed clerk for Elwood Town Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Town Council meeting held on the 4th day of January 2021. Dated this the 9th day of Feb 2021.

 

________________________________
Gina R Marble, Elwood Town Clerk